Payroll Services
Labour costs for most organisations are their single highest expense. How this expense is managed and run proficiently within an organisation is what we focus on.
Most Payroll and associated departments do not work efficiently within the organisation structure, with the common issues represented by:
Systems: Implementation, structure and ongoing suitability
Processes: Are not clearly defined or documented, meeting IR obligations and interpretation of workplace conditions, User Manuals out of date
People: Current skills sets, retentions training processes
Our solutions encompass reviewing all business practices, skills and efficiencies. A brief is developed, which can include processes, document writing, software upgrades or new/ additional systems, integration to other business tools.
Most Payroll and associated departments do not work efficiently within the organisation structure, with the common issues represented by:
Systems: Implementation, structure and ongoing suitability
Processes: Are not clearly defined or documented, meeting IR obligations and interpretation of workplace conditions, User Manuals out of date
People: Current skills sets, retentions training processes
Our solutions encompass reviewing all business practices, skills and efficiencies. A brief is developed, which can include processes, document writing, software upgrades or new/ additional systems, integration to other business tools.
Payroll Management
1. Evaluate business processes
Payroll processes range from:
2. Audit
A payroll audit has many facets including correct approval processes,, interpretations, sign off stages, audit trails - system & paper, fraud opportunities.
3. Documentation
Payroll processes range from:
- Ensuring staff are paid on the correct awards, agreements and components such as leave and allowances are calculating correctly
- Timesheet approval & correct payments
- Correct analysis of labour costs and updating the general ledger
- Reviewing all manual processes, spreadsheets
2. Audit
A payroll audit has many facets including correct approval processes,, interpretations, sign off stages, audit trails - system & paper, fraud opportunities.
3. Documentation
- Document how the process works, from recruitment to termination
- User Manuals
- Introducing standard paper or online forms - timesheets, hire / termination
- How to - ensure all processes are documented
People
Most staff working in payroll end up there by default, via HR or Finance departments. We assess their skill sets, methodologies, knowledge of your organisational payroll requirements and legislative requirements and ensure they have the correct skills, training and procedures to carry out their functions.
Systems
There can be a myriad of systems, databases and spreadsheets used within an organisation to process their payroll and labour costs including:
1. Evaluate current systems
The current applications used will be reviewed to gauge their suitability for your organisations requirements including:
2. Selection of additional or new solutions
A process can be implemented to upgrade, add on modules or new components or replace the existing systems in their entirety.
- Payroll
- Human resources / Web kiosk portals
- Time & Attendance
- Rostering
1. Evaluate current systems
The current applications used will be reviewed to gauge their suitability for your organisations requirements including:
- Delivery of key requirements in a timely, accurate manner
- Are all components used properly
- What manual processes, spreadsheets are used outside the system
- Current User knowledge and training program
- Data integrity
2. Selection of additional or new solutions
A process can be implemented to upgrade, add on modules or new components or replace the existing systems in their entirety.
